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Instructions for connection to the labelling system

Since July 1, 2019, pharmacies and medical organizations started to be registered in the Chestny ZNAK system for handling medicinal products from included in the list of high-cost nosologies.

Labelling of the products included in the list of high-cost nosologies will become mandatory starting with October 1, 2019.

Labelling of all medicinal products will become mandatory starting with January 1, 2020.

The Advanced Technology Development Center (TsRPT) has prepared instructions for connection to the labelling system for pharmacies and medical institutions.

The steps required for connection to IS MDLP (Information System for Monitoring the Movement of Medicinal Products) are described on the Chestny znak.rf (Честный знак.рф) website. It also features information on how to become a participant of MDLP (for medicinal product manufacturers, pharmacies, wholesalers and medical institutions) and a description of the main activities of MDLP participants, regulatory documents, preparation for labelling, technical documentation for developers, etc.

A video with instructions on connection to the labelling system for pharmacies and medical institutions is available here

CV Protek is a participant of a pilot project on labelling and monitoring the movement of medicinal products.

Prior to the start of deliveries of labelled goods, representatives of pharmacies and medical institutions should carry out the following activities:

  • Forward your registration code received in GIS Labelling (required for exchanging messages in GIS Labelling formats) to the manager of CV Protek CJSC;

  • request a CV Protek CJSC registration code obtained in GIS Labelling, and confirm your presence in the list of trusted contractors in CV Protek CJSC (forward a request message to markirovka@protek.ru);

  • shipping of labelled goods from CV Protek CJSC warehouses is carried out using the reverse acceptance procedure, and direct acceptance is used when shipping to customers from the public market and wholesalers who mainly order goods in boxes;

  • when using the reverse acceptance procedure, the client is obliged to send information to the MDLP system concerning the receipt of labelled products from CV Protek, CJSC not later than 5 working days from the transaction completion date, but always prior to the transfer of ownership of the medicinal product to the customer

Prior to the start of shipments of labelled goods, manufacturing suppliers should carry out the following activities:

  • inform the manager of CV Protek CJSC of the starting date of production / supply of labelled goods (hereinafter - LG);

  • provide a list of items and batches having passed serialization and participating in Labelling (MDLP);

  • forward your registration code received in GIS Labelling (required for exchanging messages in GIS Labelling formats) to CV Protek CJSC (Procurement Department Manager);

  • request a CV Protek CJSC registration code received in GIS Labelling (forward an enquiry message to markirovka@protek.ru);

  • import deliveries of LG to CV Protek CJSC warehouses are carried out using the reverse acceptance procedure, and direct acceptance procedure is used for domestic deliveries of LG;

  • when using direct acceptance, the supplier should forward information on the shipment of labelled products to the MDLP system prior to the physical shipment of LG to CV Protek CJSC warehouses.

General requirements for the delivery of labelled goods to the warehouse of CV Protek CJSC within the framework of the experiment include the following activities:

  1. allocation of labelled goods in a separate delivery document;
  2. accompanying of the delivery of labelled goods with messages in GIS Labelling (MDLP). In this case, data transmission to GIS Labelling should occur prior to the physical arrival of labelled goods at CV Protek CJSC warehouses;
  3. arrangement of labelled goods on a separate pallet (for deliveries of large quantities of labelled goods sufficient to form a whole pallet) with visual marking thereof, so that it can be distinguished from unlabeled goods within the delivery (for instance, with colored scotch tape, or using other means);
  4. visual marking of the box on a combined pallet (if a small quantity of labelled goods is delivered, which is insufficient to form a whole pallet) with a colored scotch tape or otherwise). In this case, the combined pallet containing boxes with labelled goods should also be visually marked within the delivery.